Part 1 of Twine setup began with school and user information.
Part 2 continues with setup of course information and class enrollment
Following part 2, onboarding will continue with:
- Part 3: Training & rollout
- Part 4: Report card deployment
Staff and Student Profile Photos
If desired, profile pictures for staff & students can be loaded in bulk during this phase of setup. If you choose not to assign pictures now, individual staff members and may add their own photos later, and your school administrators may assign photos for students individually.
You may send us photos in any format (PNG, JPG, etc.) -- the only trick is in the naming. The photo for each staff member or student needs to be their "GUID" (globally unique identifier in Edsby), followed by .jpg or .png or whatever the file type is. So a staff member with a guid of 234U would need a photo named 234U.jpg or 234U.png. Your onboarding specialist can provide you with a spreadsheet of Staff and Student names and GUIDs if you’d like to use this to prepare a set of photos for import.
Report Card & Transcript Samples
Although report card setup doesn't begin until Part 4, in some schools there are details on report cards that relate back to specific ways in which class subjects are organized. To ensure we're planning properly, please provide samples of your report card(s) and/or transcripts to your onboarding specialist.
At the end of this article is a link to our Twine Setup Part2 spreadsheet, provided in Microsoft Excel format. Please download a copy of this spreadsheet, which you will complete and return via email to your onboarding specialist.
The following sections provide details for the information requested in the sheet.
The Part 2 spreadsheet is organized into tabs. You may select the GradeSchemas tab at the bottom of the sheet:
Grade schemas are used to match numeric percentage scores to letters or descriptions. Schools may use more than one grade map, for example using an A, B, C, D, F scale for secondary grades and an E, S, N, U scale in elementary classes.
Please update the GradeSchemas tab to match the grade maps you use. Changes you might make include:
- Remove any grade maps you don’t use: For example, if your school doesn’t use a 4 Level schema, delete the 4 Level rows from the sheet
- Remove any grades you don’t use: For example, if your school doesn’t use + and – modifiers for letter grades delete those rows, or delete the schema that includes + and - modifiers
- Adjust names & letters: For example, if instead of “E” for Excellent you use “O” for “Outstanding”
- Adjust percentages: For example, if Excellent is should be applied to scores between 90 and 100 rather than scores between 80 and 100
- Add grade maps for schemas you use that aren't listed. For example, if your school uses a "Mastery" schema with choices of Exceeding expectations, Meeting expectations, and Approaching expectations, add rows to indicate these options
Subjects and Courses
To make setup as easy as possible we can import a set of Subjects and Courses for you. Individual course periods will need to be configured manually within the SIS. Subjects and Courses may be updated following the initial import.
Subject and course data may be entered on the SubjectsAndCourses tab at the bottom of the sheet. Sample data is provided in the SubjectsAndCoursesSample:
- A Course is a class offering with a specific curriculum. For example, Algebra 1, American History, and Honors Literature are all Courses.
- Courses are organized by Subject. For example, Algebra 1, Gemoetry, Algebra 2, and Pre-Calculus might be grouped under a Subject called Mathematics.
- A Course Period is a specific instance or "section" of a course. For example Honors Literature might be taught 2nd period by Mr. Smith and 4th period by Ms. Sanders. Each of these “sections” is a Course Period
- A Course Code may be used to match courses with standards, such as Common Core, NGSS, etc.
Once you've completed the Part 2 spreadsheet, share this along with your report card samples and staff/student photos with your onboarding specialist. Your onboarding specialist will use the information to continue configuration of your Twine environment.
When complete, you'll participate in the second of two training sessions for technical administrators, working with the Twine management console. Topics covered in the second technical admin training include:
- Setting up course periods (classes)
- Enrolling individual students in classes
- Enrolling groups of students in classes
From here, you'll have everything you need to complete the setup of your Twine environment so staff, students and parents can be invited to start using the system.