Each year, all schools must transition from one academic year to the next. In Twine, this process happens in multiple phases:
Phase 1: Creation of next academic year
Each year, usually around January, Twine will create a placeholder in the Twine database, defining a date range for your upcoming school year. This provides a way for schools to begin adding/accepting students into Twine for next year without disrupting this year's data.
School admins will receive an email from Twine Support when this has been done.
Once the next academic year has been defined, you may begin adding new staff & student records for next year, per the School Year Transition Phase 1 help article.
Phase 2: Data Rollover
Toward the end of each school year, data from the current year will get "rolled over" or copied to next year. By default, this carries forward all staff, students (advancing them to the next grade), and associated parents. Usually we also rollover a new set of empty classes, patterned after the current classes, to save time in setting up class periods.
As Phase 2 approaches, you'll receive an email from Twine Support asking about any updates or needs for the upcoming school year, such as: additional grade levels; whether you want your class periods rolled to the new school year; and verification of the Edsby sync date for the new school year. Please see the Phase 2: Data Rollover help center article for additional details.
Phase 3: Sync Cutover
The final phase for transition is to stop synchronizing data from the old school year and begin synchronizing data for the coming year.
For most schools this happens during the first week of July. If you run summer programs and need this date to happen later in the summer, the sync date can be moved as needed. You'll receive an email from Twine Support with the proposed schedule toward the end of the school year.
For more information please see the Phase 3: Data Sync help center article.